Job Description

Overview:

This Staff Assistant position requires a highly professional, collegial, and detail-oriented person, who is an excellent communicator and team player. This individual will work with two units: the Department of History and the Department of Political Science, both situated in the College of Humanities and Social Sciences and located adjacent to each other in Old Main.

This is a Staff Assistant II position and is a full-time, in-person position, Monday-Friday 8am-5pm.

Responsibilities:

• Support the departments in communication and outreach efforts, including communication with current students, potential students, and alumni.
• Write, design, and proofread newsletters, event flyers, and social media posts.
• Event planning, including advertising, room reservations, travel for speakers, etc.
• Create course schedule each semester for History, communicating with faculty as needed for this purpose.
• Daily office tasks, including scheduling appointments, coordinating meetings, and maintaining office equipment, working alongside other staff assistants in History and Political Science.
• Greet visitors and answer telephone calls in a professional manner.
• Other duties as assigned by the department heads of History or Political Science

Disclaimer:

• This position description indicates the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive list of all duties, responsibilities, and qualifications required of employees assigned to the position.

Qualifications:

Minimum Qualifications:

• Two years of experience in an office setting or an associate degree/vocational training is required.
• A working knowledge of office computing software including, but not limited to, the use of Microsoft Office products (Excel, Word, Outlook).
• The successful applicant must be able to pass a background check.

Preferred Qualifications:

• Knowledge of or ability to learn and follow University policies and procedures.
• Knowledge of University-specific systems such as Banner, MyTime, etc.
• Skilled with basic office equipment, including printers, copiers, and telephone systems
• Familiarity with video editing and brochure design software.
• Skilled in creative problem solving.
• Good organizational skills.

Required Documents:

Along with the online application, please attach:

• Resume to be uploaded at the beginning of your application in the Candidate Profile under “Resume/CV”
• Names and contact information of at least three references (requested in the online application)
• Cover Letter describing why you would be a good fit for this position. Please type/paste the letter at the end of your application

**Document size may not exceed 10 MB.**

Advertised Salary: Commensurate with qualifications and experience, plus excellent benefits ADA:

Employees work indoors and are protected from weather and/or contaminants, but not, necessarily, occasional temperature changes. The employee is regularly required to sit and often uses repetitive hand motions.

College/Department Highlights:

Both Political Science and History are staffed by dynamic teacher-scholars with diverse backgrounds and deep knowledge in an array of fields. Both departments offer undergraduate and master’s level degrees. The faculty values high-quality research in keeping with its research mission, but it also places the highest importance on accessible and quality teaching. The History Department offers majors/minors in history, history teaching, and religious studies. It also offers minors in Latin, Greek, Classical Civilization, and Latin Teaching, and two master’s programs in History and Ancient Languages and Cultures. Political Science offers majors/minors in Political Science, Political Science Teaching, Law & Constitutional Studies, and International Studies. Most faculty in both departments are located at the main campus in Logan, but both departments have faculty at statewide campuses across Utah. For more information on the departments, see our websites at and

Both departments are situated within the College of Humanities and Social Sciences, which has played an instrumental role teaching independent thinking and discovery at Utah State University since 1888.

University Highlights:

Founded in 1888, Utah State University is Utah’s premier land-grant, public service university, with a strong commitment to excellence, access, and inclusion, empowering people to lead successful lives of involvement, innovation, and impact. Utah State provides high-quality education to 27,500-plus students locations throughout the state, including at three residential campuses, eight statewide campuses, and 23 education centers. USU Online educates students from all 50 states and 55 countries. For over 25 years, USU Extension has served and engaged Utahns in all of Utah’s counties. As an R1 research institution, Utah State is dedicated to advancing knowledge through research and scholarly activities, providing a high-quality undergraduate and graduate education at an affordable price.

Utah State is committed to cultivating a community of inclusive excellence where all perspectives, values, cultures, and identities are acknowledged, welcomed, and valued. We seek to recruit, hire, and retain people from all walks of life who will champion excellence in education, research, discovery, outreach, and service. We believe that promoting a strong sense of community and belonging empowers and engages all members of USU to thrive and be successful. Forbes recognized our commitment to employees when they named Utah State the best employer in Utah in 2023. Learn more about USU.

The university provides a Dual Career Assistance Program to support careers for partners who are also seeking employment. Additionally, USU is committed to providing access and reasonable accommodations for individuals with disabilities. To request a reasonable accommodation for a disability, contact the university’s ADA Coordinator in the Office of Human Resources at (435) 797-0122 or hr@usu.edu.

About the Region

U.S. News and World Report ranked Utah first for its strong economy, fiscal stability, education, and health care. Outstanding outdoor recreational opportunities abound throughout the state, including five national parks, 43 state parks and recreation areas, and 15 alpine ski resorts. The home of USU’s main campus, Logan, is a city of 54,000-plus people in a picturesque mountain valley 80 miles north of Salt Lake City. The Logan metro area claimed the top spot in the Milken Institute’s 2022 ranking for best-performing small cities in the nation.

• 
  updated 04/2024

Notice of Non-discrimination:

In its programs and activities, including in admissions and employment, Utah State University does not discriminate or tolerate discrimination, including harassment, based on race, color, religion, sex, national origin, age, genetic information, sexual orientation, gender identity or expression, disability, status as a protected veteran, or any other status protected by University policy, Title IX, or any other federal, state, or local law.

The following individuals have been designated to handle inquiries regarding the application of Title IX and its implementing regulations and/or USU’s non-discrimination policies:

Executive Director of the Office of Equity Matthew Pinner, discrimination@usu.edu, Distance Education Rm. 401, 435-797-1266

Title IX Coordinator Cody Carmichael, titleix@usu.edu, Distance Education Rm. 404, 435-797-1266

Mailing address: 5100 Old Main Hill, Logan, UT 84322

For further information regarding non-discrimination, please visit or contact:

U.S. Department of Education, Office of Assistant Secretary for Civil Rights, 800-421-3481, OCR@ed.gov

• updated 09/2023

Job Tags

Full time, Local area, Outdoor, Monday to Friday,

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