Job Description

Position Overview:

We are seeking a detail-oriented and proactive professional to manage and oversee multiple projects related to the client’s tax season requests. This role requires strong organizational skills, the ability to track and coordinate high-volume mailings, and effective communication with both internal teams and clients.

Key Responsibilities:

• Maintain and track the status of 80+ jobs related to the client’s tax season requests.
• Ensure all jobs meet post office requirements, client deadlines, and quality standards .
• Develop proof-of-concept samples for new letter types to accommodate increased volume.
• Oversee supply management , ensuring necessary materials are available for all projects.
• Manage delivery logistics , coordinating shipments to meet client expectations.
• Lead project management efforts , ensuring tasks are completed on time and within scope.
• Provide clear and consistent communication , including weekly status reports to management and clients.
• Update and manage USPS postal system, print labels, and maintain tracking records in Google Sheets .
• Perform other related duties as assigned.

Qualifications & Requirements:

• 2-3 years of hands-on experience with Microsoft Word and Excel.
• Ability to perform mail merge operations to create samples for client approval.
• Strong organizational and tracking skills to manage multiple projects simultaneously.
• Experience with inventory management , ensuring adequate supplies are maintained.
• Physical ability to be on your feet for extended periods and lift 20-30 pounds (paper, envelopes, trays).
• Ability to learn and navigate USPS postal systems for printing labels and tracking shipments.
• Strong written and verbal communication skills to provide clear updates and reports.

This role is ideal for a highly organized professional with experience in project coordination, logistics, and client communication . If you thrive in a fast-paced environment and enjoy managing multiple tasks efficiently, we encourage you to apply!

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