Job Description

Omaha Track is seeking to fill an immediate Full-Time opportunity for an EHS Compliance Specialist to join our growing organization on-site based in Omaha, NE. We pride ourselves on being an innovative leader in the rail services industry, and we are looking for a safety professional who can match that spirit of innovation and continuous improvement from a corporate perspective. We are committed to remaining the industry leader by focusing on continuous growth and improvement in our 4 areas of focus: Materials/Railroad Services/Equipment/Terminal Services

The EHS Compliance Specialist is responsible for coordinating, documenting, and auditing the comprehensive occupational safety and health protection management systems and policies to ensure a safe, healthy, and accident-free work environment in accordance with the corporate policies and all federal, state and local regulations. Additionally, they are responsible for coordinating working partnerships across the organization that promotes a positive, proactive approach to ensuring worker health and safety.

Major Areas of Responsibility

• Provide administration and maintenance on variety of spreadsheets and reports tracking compliance/safety, DOT (FRA-FMCSA), local, state, and federal regulatory training and compliance
• Help maintain all DOT (FRA-FMCSA), OSHA records and reports required by federal, state and local regulations; ensure safety and driver qualification files are complete and updated as required by rules and regulations
• Administer the DOT FMCSA driver compliance process:
  • Responsible for initial driver qualification electronic file set-up for all new hires and new CDL drivers
  • Audit and maintain all driver files to ensure any inaccurate, expiring, or missing items are addressed
  • Review and Monitor hours of service (HOS) for required employees in safety sensitive roles, and maintain logs on file per DOT requirements
  • Review daily driver’s logs to ensure accuracy and compliance
  • Perform audits to ensure compliance with all hours-of-service regulations and any HOS violations (documenting HOS violation with corrective action),
  • Complete the annual violation of record reviews for all DOT regulated drivers
  • Serve as system administrator for Omaha Track’s account on the TSCI Comply software
• Conduct quarterly audits on required documents and miscellaneous government-related paperwork and reports to ensure compliance with federal, state, and local rules and safety requirements
• Maintain the authorized company driver list and conduct the annual violations review process
• Serve as the safety material inventory coordinator; package and ship materials as needed
• Maintains all third-party vendor accounts (i.e., SiteDocs, e-RailSafe, BNSF, Safety U (LMS), etc.)
• Assist with all drug and alcohol testing programs, administration, testing, and recordkeeping meeting all requirements of the FMCSA, FRA, and internal Omaha Track policies
• Assist as a trainer for all compliance/safety training as needed for new hires and annual renewal training
• Assist with aspects of all reported incidents and investigations, including timely claim reporting, collection of all documentation, and create and maintain electronic incident files
• Perform other duties as required and assigned

Minimum Qualifications

• High School diploma or equivalent required
• Associate’s degree (Business, Human Resources, or related field) preferred; equivalent experience required
• Minimum of 3 years working with FRA, FMCSA, and OSHA compliance
• Minimum of 3 years of transportation, logistics or safety management experience
• Certifications in safety and compliance are preferred
• Clean criminal background and valid driver’s license with no major driving offenses within the last three years
• Strong knowledge of legal, regulatory, FRA, FMCSA, and OSHA safety compliance
• Knowledge of light, medium, and heavy-duty trucks
• Demonstrated ability to work independently, take initiative, think critically, and make good decisions
• Demonstrated ability to prioritize appropriately and successfully manage multiple projects through completion
• Demonstrated ability to maintain high attention to detail and work well with others as a team membe

Work Requirements

• Strong aptitude with technology including the ability to operate a computer with a high level of competence and proficiency with Microsoft Office (Outlook, Excel, Word, and PowerPoint)
• Dependable and consistent attendance/punctuality
• Ability to interact and communicate (written and oral) effectively, including the ability to communicate technical information to nontechnical personnel Ability to multi-task and manage time appropriately; ability to manage changing priorities

Comprehensive Benefits Program

• Full health benefits including medical, vision, dental
• Company Paid Short-term Disability, Long-term Disability, and Life Insurance
• 401(K) retirement plan with company matching
• Paid time off
• Paid weekly
• Parental leave
• Company match on charitable donations
• Quarterly Bonus Incentive Opportunity
• Annual Company clothing store allowance and reimbursement for safety boots

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